Ways to Reorganise Your Business

Ways to Reorganise Your Business

In light of the recent political musical chairs, I have been thinking about the ways I can support you to reorganise your life and your business without all the resulting chaos.

As you may or may not know, I spent a long career in Education and worked as a head teacher in one of the biggest primary schools in Nottingham. This experience equipped me with many different skill sets, strategy, planning, organisation and a very thick skin. There are various ways that you and your business can benefit from a refresh, restructure or reorganisation whether that be remotely or in-person. Here at Busy Lives! I work to suit your needs and aim to be as flexible and adaptable as possible to ensure the best result for you. Here are some of the ways I can help you to get organised.

 

  1. Data entry, analysis and reports of key findings and actions now required

You shouldn’t underestimate the value of data entry, this is a massively important job for any business as failing to have accurate, organised and easy to access records could cause you a headache in the long run. Quality data entry alongside analysis and reporting can support your future planning and give you clear insight about what you might need to focus on next.

 

  1. Website review and competitor comparison

We are living in a digital age, an up-to-date website that portrays an attractive view of your business is vital. I am able to review your website for accuracy and look at what your competitors are doing, to ensure that you stand out from the crowd.

 

  1. Writing Business Plans

A good business plan is a strategic tool for you to refer back to and update, keeping you focused on the steps you need to take to continue growing your business. It should support you to achieve your short and long-term goals, and as such needs to be maintained appropriately. I am able to revisit, re-write or completely rehaul your business plan – in turn giving you a clear path for moving forward.

 

  1. LinkedIn profile / Google my business content updates

Your online profile and the profile of your business are important tools for you to attract and retain custom. I can update and maintain these profiles for you to ensure that you stay visible and your content is reflective of your current circumstances.

 

  1. Organisation of all your paperwork, folders, filing and archiving systems

Clear space, clear mind! Nobody likes a messy office where you are unable to easily access the things you need. I can create systems so that it is simple for you to keep on top of your organisation and you can keep thinking clearly.

 

Planning ahead, reorganising and simplifying your work can make a huge difference to the time you are then able to invest into other areas. So, let’s learn from the happenings in Westminster and keep our houses in order. I am fully flexible and can work remotely from home or can travel to your workspace. If you want to learn more about any of these services or any others that I offer, please get in touch! Call Busy Lives! 07 565 722 031. Alternatively, you can drop me a message on LinkedIn / Messenger on Facebook or email: karen@busylivesnottingham.co.uk

What can you outsource at Christmas?

What can you outsource at Christmas?

Christmas is the most wonderful time of the year, but for many business owners it can also be the busiest. Outsourcing can be a great way to save some time this festive season and give yourself the chance to enjoy the holidays. In this blog post, I will share the tasks you can outsource this season.

1. Ensuring all 2021 admin is complete

The most stressful December task for many is ensuring everything is ticked off your to-do list ready for January before you close for business for the year. I can save you time by ensuring your database is up to date for 2022. I can also help with your invoicing ahead of the new year, helping you to get paid and start the new year without any outstanding invoices.

2. Christmas cards

Writing and sending out Christmas cards can be an exhaustive task, by outsourcing this task you can save yourself a lot of time and effort whilst still wishing your contacts a Merry Christmas. Last Christmas, I hand-wrote all Christmas cards and envelopes for a client enabling them to send them out ahead of the Christmas rush, assisting them to build upon their client relationships during the pandemic. There are many advantages of sending handwritten post, you can read them here.

3. Christmas gifts

Sourcing and sending the perfect corporate Christmas gift can be a logistical nightmare. It is expected to be even more challenging this year due to delivery driver shortages, making it vital to be a thought for now, rather than later. I understand many business owners have clients and staff throughout the UK and into Europe, who may still be working from home or live in areas where travel restrictions make it still difficult to visit them, therefore it is vital for gifts to be easy to post. I can work collaboratively with you to find and send the perfect corporate Christmas gifts for your requirements this year. Before sending out cards or gifts you must also ensure your database has been updated to guarantee items are posted to the correct addresses. Database management and maintenance is something you may also wish to outsource.

4. Planning or researching ready for projects to kick-off in the new year

The new year is a time many businesses launch new products and projects, for this to happen research must be taken prior to January. A remote support service like Busy Lives! can carry out effective research so you are able to start your new year projects with the best possible information. I can work closely with you to create clear research goals to ensure suitable and effective information is gathered ensuring your business is ready to start 2022.

To learn more about outsourcing the tasks mentioned above or anything else, call Busy Lives! 07 565 722 031. Alternatively, you can drop me a message on LinkedIn / Messenger on Facebook or email: karen@busylivesnottingham.co.uk to discuss your requirements!

What 5 tasks could your business outsource?

What 5 tasks could your business outsource?

I understand that many business owners can become distracted by the mundane tasks the organisation must undertake, but do not enjoy carrying out themselves. This can lead to loss of motivation meaning these tasks take longer than necessary to complete, wasting time that could be used to perform other tasks within your business.

This is where I can help, you may wish to outsource these tasks to reclaim your time and motivation. But what are examples of tasks in your business that can be outsourced? I have put together a shortlist below.

  1. Invoicing

Invoicing is the most common task small business owners decide to outsource. It can take a lot of time to not only carry out but to learn and ensure you’re up to date with current financial guidelines and compliance. However, a remote support service like Busy Lives! can manage your invoicing, saving you time, boosting your efficiency and ensuring you get paid on time.

  1. Testimonial gathering

We all know people read reviews online before making purchasing decisions nowadays. Consumers tend to trust what other consumers have said more than the messages a business puts out about itself.  Though, I understand many small business owners do not either have the time to gather their own testimonials or feel awkward asking for a review. Outsourcing your testimonial gathering can be the perfect solution for those seeking honest reviews for their business, people are more likely to be honest with an outsider than the individual they did business with as there is no pre-existing relationship.

I recently collated a client’s testimonials from all her various media platforms, produced a report, and selected those that would be most appropriate to use as social media content. I then created 52 branded graphic and social media posts, so my client could share a “testimonial Tuesday” post every week for a year.

  1. Business overview reporting

I understand the activities your business undergoes daily can have a big impact on your overall business, that’s why I believe it is important to produce regular business overview reports. For many of my clients I collate financial data and produce a forecasting document that analyses trends. By forecasting and analysing trends my clients can spot early warning signs or the areas in which their business is excelling to ensure they can focus on the areas that need immediate attention. Through doing this you can save time, money and resources as you have a greater understanding of what is and isn’t working within your organisation.

  1. Database creation and management

Databases are the most effective way of storing large volumes of information efficiently. They make it easy to view, update and remove important client and prospect data. If you do not have an existing online database, I can transform your paper-based information to create one. During this process, I will ensure all your business information is correct, up to date and most importantly secure and compliant.

  1. Research and information gathering

Outsourcing research can enable you to focus on your core business offering, I understand not everyone’s main skill set is research and carrying out effective research can be a lengthy process and hiring full-time researchers can be expensive. I can research anything for you, from website audits to membership organisations that may be relevant to you and your business I have worked with a wide range of clients on several information-gathering projects. I work closely alongside the client to understand the aims and objectives of the research to ensure the data collected is appropriate and effective.

Outsourcing allows small business owners to get more done, without sacrificing the important but tedious tasks and processes to professionals without having to hire more internal staff. You also benefit from my extensive knowledge and expertise. I keep my skills fresh and up to date so you get the best of both worlds.

To learn more about outsourcing the tasks above or anything else, call Busy Lives! 07565 722 031. Alternatively, you can drop me a message on LinkedIn / Messenger on Facebook or email: karen@busylivesnottingham.co.uk

The Power of Handwritten Post

The Power of Handwritten Post

Nowadays, instant communication with your clients and prospects through email is expected, while sending them handwritten post is unheard of in most industries. Even though technology may have transformed the way we communicate, receiving a handwritten post still excites many of us!

Sending handwritten post can be a great way for your businesses to stand out and be listened to by your customers. As inboxes and social media feeds are getting fuller by the day, post is way more likely to be opened and read than any email. It’s also a good way to show you care.

What works well being sent in the post with a handwritten envelope?

  • Cards – Thank-you cards, Christmas Cards, Just to Say Cards
  • Handwritten business letters
  • Invoices & quotes
  • Lumpy mail – promotional mail that you want to get opened
  • Newsletters, brochures

Why don’t organisations send handwritten post?

  • The time it takes
  • The perceived costs
  • The organisation needed prior to the task
  • Not everyone has neat handwriting

I can squash all these concerns by managing your handwritten post.

Recently I wrote the envelopes and posted 100 cards for a client, they were thrilled with the time and effort I saved them which allowed them to focus on the business’s core function. Many of their clients and prospects also commented on how lovely it was to receive something so personal in the post.

Last Christmas, I also did something similar for clients to ensure their Seasons Greetings were sent on time ahead of the Christmas rush helping them to build on their client relationship skills during the pandemic.

The year before that, I handwrite 120 A4 letters for a business to introduce themselves as a new service provider that would assist their staffs wellbeing in large companies. A printed brochure was also enclosed providing more detail.

Are you ready to send information through the post and get it opened? Take a look at the post you receive over the next week and see how much is actually handwritten.

Why you should send handwritten post

It’s a great way to build relationships, the perceived time constraint of handwritten post can also be an advantage. By sending your clients or prospects a handwritten birthday card, thank you letter, Christmas card or invitation they will recognise you have dedicated time to contact them.

It can improve brand recall and resonance. Handwritten post is personal, unlike digital communication such as emails, it can be 100% personalised. Post is a fantastic tool for standing out amongst your competition as it is likely to resonate with the receiver in a way an email cannot.

There is less distraction when opening post than on screen, your customers are less likely to switch off and have their attention grabbed by something else. People often dedicate time to opening and reading their post, that they do not routinely do for online communications.

Next Steps

So, what next? I would love to have a chat with you to see how Busy Lives! Nottingham can help your business with either remote support or we can visit your premises. Can I help you plan your next mail campaign?

Let me help you gain precious time back. Ring Busy Lives! 07565 722 031. Drop me a message on LinkedIn / Messenger on Facebook or email: karen@busylivesnottingham.co.uk

5 Ways to get precious time back with Busy Lives! Nottingham

5 Ways to get precious time back with Busy Lives! Nottingham

Every business is different, however, the one commonality we all share is that we want to save time so that we can work on our businesses not in the day to day. This is why I set up Busy Lives! Nottingham. I want to help busy businesses owners, save time, money and stress by outsourcing the tasks you really don’t like doing.

Be honest, I bet you are sat reading this and thinking of all those jobs you have been putting off such as filing receipts, typing up minutes, sending invoices etc. That’s what I love! I am very organised and methodical, so these tasks are just what I love – helping business owners to get clear.

Let’s be really open, I have walked in your shoes. I spent 16 years as a Head Teacher of one of the largest primary schools in Nottingham City, regularly working over 70 hours a week and managing a large workforce. I wanted to reduce the stress but keep the organisation skills I had developed so created Busy Lives! Nottingham

I am often asked what are the main types of work that can be outsourced that save both time and stress for businesses so here are my top 5:

1.Business Organisation and Paperwork,

Businesses cannot ignore the number of records they need to keep in terms of accounts, insurances or correspondence. Even with paperless offices, records still need to be kept. One of the biggest time stealers for any business owner is dealing with the post, emails and letters. This can all be outsourced saving you precious time. Just think today how much time have you spent on business organisation and collating paperwork?
I am regularly asked to help businesses:

  • Keep their records up to date,
  • Create databases,
  • Send invoices and letters.

I can keep the wheels turning whilst you concentrate on what matters most. Another great example is if you keep carrier bags full of receipts, invoices etc and you are coming up to your year end or tax return time, I help to organise your records ready for your accountant or bookkeeper.

2 Business Documents and Templates

It is vital that all documents used within a business are speaking from the same voice. Templates and processes can be costly in the time they take to create so this is where we offer real value. I can help with:

  • Letter templates
  • Powerpoint presentations
  • Handout and notes
  • Training Manuals /staff handbooks etc.
  • Mail merging letters and labels

3. Meeting Notes & Planning Documents

Note-taking and typing up reports can take you precious time to collate and once you get back into the day-to-day, it is difficult to find that time to ensure the minutes are professionally created, actions noted and circulated to all concerned. Before Busy Lives! I often felt stressed trying to effectively chair a meeting with multiple stakeholders, whilst trying to take detailed notes, and managing the day-to-day workload, especially when there were urgent actions that needed to happen.

This is a popular way I help businesses. Even through the pandemic when meetings were being undertaken on Zoom / Teams, I was able to provide the benefit of minutes and note taking enabling the owner to concentrate on what was going on and being discussed. I do also offer a transcript service, for more lengthy, detailed meetings. In your next meeting, just see how much time you spend making notes and not focusing fully on what is being discussed. I think you may be surprised about the amount of concentration needed.

4. Data Entry

On my travels to different businesses, I often hear “I’m too busy to create a database” or “I don’t have time to send letters” and one of the biggest barriers to this is data entry. It can be really time-consuming to create a database from existing client records, invoice details etc. Whilst data entry can be time zapping, it is a job I really enjoy, especially when I am qualifying the data as I go along. Especially since the GDPR regulations came into force in 2018, it is vital business owners keep their records up to date and any marketing data is kept in the correct way and maintained.

Did you know the regulations are different for just keeping a postal address to electronic details on a person!

I am so proud when I have helped a company collate customer records into a database which they can market to them with ease and new work is generated. How much more money could you generate for your business with a fully working, up to date database?

5. Strategic Planning against Key Performance Indicators

Have I told you how much I love analysing data? I have recently been helping several business owners to analyse their data and create monthly strategic planning documents to give them a snapshot of their business without them having to analyse all of the datapoints themselves. This service has proved very popular helping owners to see where they are going and what they need to do if they are off-target.

Don’t be scared of data, with my help you can have a clear vision and make realistic decisions.

Next Steps.

So what next…I would love to have a coffee and see how Busy Lives! Nottingham can help your business with either remote support or we can visit your premises. Let you help you gain precious time back. Ring Busy Lives! 07565 722 031. Drop me a message on LinkedIn / Messenger on Facebook or email: karen@busylivesnottingham.co.uk